Document settings

• Show shipping method: Select to show the shipping method next to the customer addresses.
  
• Show customer details: Select to show the customer’s basic WooCommerce account details below the order items table.
  
• Show customer note: Select to show any customer notes below the order items table.
  
• Show coupons used in order: Select to show any coupon codes used directly below the order items table.
  
• Show optional fields: Add optional fields related to the ordered products, including SKU, product thumbnail, line taxes, and/or unit price.
  
• Show item prices excluding taxes: Select to display item prices exclusive of taxes. This will override the store tax display settings for item prices displayed in the invoice.
  

• Use Order Number as Invoice Number: Select to use the order number as the invoice number on all invoices.
  
• Invoice Number Start: If Use Order Number as Invoice Number is disabled, select a starting number for your invoice number counter. The first printed invoice will use this as its invoice number, and future invoice numbers will follow sequentially.
  
• Reset counter: If Use Order Number as Invoice Number is disabled, select this setting to reset the starting invoice number. This may cause duplicate invoice numbers, as existing invoice numbers are never changed.
  
• Invoice Number Minimum Digits: If Use Order Number as Invoice Number is disabled, enter the minimum number of digits your invoice numbers should have. If your minimum digits are greater than the number of digits in the invoice number, leading zeroes will be used as padding. For example, if the minimum digits is set to 5 and the starting invoice number is 100, the first invoice number will be printed as 00100.
  
• Invoice Number Prefix: Enter a prefix to add before for the invoice number if desired. You may use merge tags in the prefix. Leave blank to disable prefixes.
  
• Invoice Number Suffix: Enter a suffix to add after the invoice number if desired. You may use merge tags in the suffix. Leave blank to disable suffixes.
  

Prefix / Suffix Merge Tags

MERGE TAG	EXPANDS TO
{D}	Day of the month, without leading zeros (1-2 digits)
{DD}	Day of the month, with leading zeros (2 digits)
{M}	Month, without leading zeros (1-2 digits)
{MM}	Month, with leading zeros (2 digits)
{YY}	Year (2 digits)
{YYYY}	Year (4 digits)
{H}	24-hour format of an hour, without leading zeros (1-2 digits)
{HH}	24-hour format of an hour, with leading zeros (2 digits)
{N}	Minutes, with leading zeros (2 digits)
{S}	Seconds, with leading zeros (2 digits)

Packing list settings

On WooCommerce > Settings > Invoices/Packing Lists > Packing List, you can modify the following settings to determine which fields appear on the packing list:

• Show customer details: Select to show the customer’s basic WooCommerce account details below the order items table in packing lists.
  
• Show customer note: Select to show any customer notes below the order items table in packing lists.
  
• Show terms and conditions: Select to show your terms and conditions (as added to the document template) on packing lists.
  
• Show footer: Select to show the footer text (as added to the document template) on packing lists.
  
• Show optional fields: Add optional fields related to the ordered products, including SKU, total weight, and/or product thumbnail.
  
• Exclude virtual items: Select to hide virtual products (i.e. not shippable) from your packing lists.
  

Pick list settings

On WooCommerce > Settings > Invoices/Packing Lists > Pick List, you can modify the following settings to determine which fields appear on the pick list:

• Pick List Output: Select whether items should be grouped by order or grouped by categories in combined pick lists (i.e. when printing a pick list for more than one order).
  
• Show optional fields: Add optional fields related to the ordered products, including SKU, product details, total weight, and/or product thumbnail.
  
• Exclude virtual items: Select to hide virtual products (i.e. not shippable) from your pick lists.
  

Email settings

WooCommerce Print Invoices / Packing Lists adds three new emails to your WooCommerce store, which can be accessed under WooCommerce > Settings > Emails:

• Invoice: When enabled, automatically send an HTML invoice to your customers once the order is paid. The content of the email is the same as a printed invoice.
  
• Packing List: When enabled, automatically send an HTML packing list to the site administrator (by default) once the order is paid. You can update the Recipient(s) list to send this email to multiple recipients using a comma-separated list.
  
• Pick List: Pick list emails can only be sent manually using the WooCommerce > Orders page bulk actions. If one or more orders are selected before selecting this bulk action, a combined HTML pick list will be sent via email to the recipients.
  

To edit any of these emails (enable / disable or adjust subject lines and recipients), you can click the email name from this table.

Printing and emailing order documents

You can print and email invoices, packing lists, and pick lists with several different order actions.

When viewing the WooCommerce > Orders list, use the “documents” icon in the Actions column to show all possible document actions for that order:

Note: Before performing bulk actions, it may be helpful to filter your orders based on whether an invoice or packing list has been printed yet (using a filter added to WooCommerce > Orders by the plugin) or by order status.

• Print Invoice: Generates an HTML invoice for all selected orders (page breaks between each order’s invoice). The invoice can be opened, previewed, and printed.
  
• Send Email Invoice: Sends an email with the HTML invoice content for all selected orders to the billing email address.
  
• Print Packing List: Generates an HTML packing list for all selected orders (page breaks between each order’s packing list). Items in the packing list will be sorted by product category. The packing list can be opened, previewed, and printed.
  
• Send Email Packing List: Sends individual emails with the HTML packing list content for each selected order to the admin recipients configured in your email settings. If 20 orders are selected, you will receive 20 packing list emails.
  
• Print Pick List: Generates a combined HTML pick list for all selected orders. Items in the pick list will be sorted by product category. The pick list can be opened, previewed, and printed.
  
• Send Email Pick List: Sends an email with the HTML pick list content for all selected orders to the admin recipients configured in your email settings. If 20 orders are selected, only one email is sent with a combined pick list for all 20 orders.
  
  

Troubleshooting this feature? Click here